Phase 01 · 60 min
01
Capture on site
Photos, written notes, optional video. Upload existing documents and emails alongside, the AI reads them all.
Built for Australian builders
Your next quote is30 minutesaway.
Site walks in. Quote packs out. Upload photos, voice notes, and video. QuoteMaker drafts the scope, applies your rate card, and ships a branded PDF before you reach the next job.
No lock-in. Your data stays in Australia.
Site capture · example
Example · strata remediation
Strata balcony remediation · example
- Tile removal & disposal$6,400
- Concrete resurfacing$18,900
- Waterproof membrane, to falls$9,750
- + 11 more line items
Total inc GST$48,250
Voice + photo + video capture
Construction-tuned AI
Your rate card, applied
You approve every line
Hosted on IRAP-assessed AWS in Sydney
Privacy Act 1988 aligned
Built for NSW + QLD strata remediation
The Problem
Quoting is killing your margins.
The hours, the inconsistency, the liability, and the jobs you never quote because you ran out of time.
ItemCategoryCost
01
Time cost
Every construction quote takes 4 to 8 hours of admin. Measuring, pricing, formatting, checking. At $80/hr, that is $320 to $640 gone before a single tool leaves the ute.
$320 to 640
Per quote
02
Estimator productivity
Your best estimators are buried in paperwork instead of winning work. A senior estimator spending 20 hours a week in spreadsheets costs you $83,000 a year in lost productivity.
$83,000
Per year
03
Consistency decay
Inconsistent quotes mean lost jobs, underpriced work, and clients who stop calling. When every quote looks different, clients lose confidence.
Qualitative
04
Compliance liability
A quote that lacks scope detail or compliance references puts the liability on you. One underspecified waterproofing line can cost you $50,000 in rectification.
$50,000
Per claim
05
Same-day competition
While you spend a week getting back to the client, the builder down the road who quotes same-day wins the job. Speed is not a nice-to-have. It is how you win.
1 week
Late
Footnote
The real cost was never the unpaid hours. It’s the dinners you missed and the weekends you never got back.
Annual total / 10 jobs per month
A team quoting ten jobs a month loses this much in admin alone, and that does not count the jobs you didn’t quote because you didn’t have time.
$40 to 75K
Industry focus
Strata quotes out by Tuesday.
Strata managers don’t want artistic quotes. They want a defensible scope, line items the panel recognises, and a number the committee can approve. QuoteMaker delivers all three by Tuesday.
Use case
Balcony & facade remediation
EPS render, balustrade compliance, waterproofing, all the line items the panel demands.
Defect rectification
Reference NCC clauses, attach photographic evidence, document risks with a sign-off trail.
Scheduled maintenance
Repeating scopes across a portfolio. Apply the same template across 20 buildings in an afternoon.
Owners Corp panels
When you’re one of three quoting builders, the one who responds same-day wins.
How It Works
From site walk to client inbox in four steps.
No reformatting in Excel. No re-typing scope. No printing on a Friday night.
Phase 02 · 8 min
02
AI does the analysis
QuoteMaker transcribes your notes, identifies trades and materials, and matches every line item to your rate card.
Phase 03 · 15 min
03
Review the scope
Open the Scope Builder. Add, adjust, or remove anything. Flag risks. The AI suggests language for tricky line items.
Phase 04 · 2 min
04
Send a branded PDF
Your client receives a polished quote pack with scope, pricing, risk notes, and compliance references. Same day.
Total elapsed · site walk to client inbox
85 min/ Same day
Most crews send their first real quote on day one. We sit down with you to load your rate card and walk through it together.
The difference
Same site. Same inspector. Different century.
Same expertise. Less typing.
Then
01Drive to site30 min
02Walk site, photos + notes1 hr
03Drive back to office30 min
04Type scope into Excel2 hr
05Look up rates, calc quantities1 hr
06Format into presentable PDF1 hr
07Email to client15 min
Total elapsed
Delivered three to five days later
6 hours
Now, with QuoteMaker
01Drive to site30 min
02Walk site, photos + notes1 hr
03Upload to QuoteMaker2 min
04AI drafts scope + applies rate card8 min
05Review and adjust in Scope Builder15 min
06Send branded PDF2 min
Total elapsed
Delivered same day
30 min
Features
Everything a builder needs. Nothing they don’t.
Tools that respect how site work actually happens, not how software imagines it.
01 Flagship
Narrate the site. We do the rest.
Walk the building talking. Photos, voice notes, and video flow into one place, time-stamped and geotagged. The AI assembles the scope while you keep walking.
iOS · Android · Web
Your rate card, applied
Upload your rates once. Every quote uses them. Update them once, every future quote reflects the change.
Defensible scope of works
Line-by-line scope, with quantities, trades, and notes. Every line traces back to a photo, a measurement, or a rate.
Risk and compliance flags
Waterproofing, asbestos, structural elements: auto-flagged with the relevant NCC and AS clauses attached.
Branded PDF output
Your logo, your terms, your colours. The kind of document a strata committee will sign without edits.
Quote lifecycle tracking
See which quotes are sent, opened, downloaded, or stalled. Follow up at the right moment, every time.
The Product
Built for the way builders actually work.
Two surfaces, one source of truth: the site capture app and the office review console.
App / capture
Capture surface
Walk the site. Hit record. Done.
Voice notes, photos, video, uploaded in seconds. QuoteMaker reads the visual context, the timestamps, even the inspector’s notes scrawled on a notepad.
- iOS and Android apps for site capture
- Offline-first, uploads when you’re back in range
- Auto-transcription of voice notes
The AI engine · construction-trained
An AI that speaks construction, not copywriting.
Generic chatbots hallucinate trades, miss compliance items, and make up prices. QuoteMaker is trained on Australian remediation scopes, rate cards, and risk libraries. The actual documents, not synthetic data.
AI proposing changes
Apply · Discard
On device · live
RefSpecStatus
E-01Live
Trained on construction
Not a generic model with a prompt slapped on top. Fine-tuned on thousands of Australian remediation scopes, rate cards, and risk libraries.
E-02Live
Hosted in Australia
IRAP-assessed AU cloud. Your site photos, rates, and clients never leave the country.
E-03Live
You stay in control
AI drafts, you approve. Every line is reviewable. Nothing sends without you.
E-04Live
Fast where it counts
A first PDF draft in minutes, not days - straight from your site capture.
Our founding builder
Built with a builder, not just for one.
I have run remediation crews for years, and the quoting admin was always the worst part of the week. QuoteMaker is the tool we built to take it off the table - the AI drafts the scope, I check every line, and the pack is out before I reach the next site.
Attribution
Rodney Bird
Co-founder, QuoteMaker
Director, RJ Bird Building · Sydney strata remediation
Read the QuoteMaker founding story
Profit Impact Calculator
See how much you’ll save in your first month.
Quoting eats more hours than anyone admits. Build your real number from the tasks below - then see what QuoteMaker hands back.
1 quote100 quotes
How long one quote really takes≈ 5.0 hrs
Most builders guess 1–2 hours. Tracked end to end, it’s usually 4–6. Nudge each step to match how you actually work.
- Writing up site notes60 min
- Looking up rates & calculating75 min
- Formatting the document60 min
- Adding photos & references40 min
- Review & corrections35 min
- Sending & client follow-up30 min
$40$200
Your estimated savings
- Your time per quote now
- 5.0 hrs
- With QuoteMaker
- 45 min per quote
- Hours saved a month
- 42.5 hrs
- Money saved a month
- $3,400
- Saved over a year
- $40,800
- QuoteMaker Starter plan
- $490/mo
Net annual ROI$34,920
Join waitlistQuoteMaker doesn’t just save time - it gives your project manager detailed costings and job breakdowns for managing staff and subcontractors.
Savings compound: as the AI learns your rate card over your first 50 to 100 quotes, more lines match automatically and review speeds up.
Pricing
Your first quote pays the month.
Simple monthly pricing. No lock-in. Cancel any time.
Starter
For sole traders and small teams getting started.
$490/mo
- 10 quotes / month
- 1 user
- Rate card upload
- Branded PDF output
- Email support
Professional
For growing builders quoting consistently.
$980/mo
- 50 quotes / month
- 5 users
- Voice + video capture
- Risk + compliance flagging
- Quote lifecycle tracking
- Priority support
Enterprise
For large operations with custom requirements.
$1,990/mo
- Unlimited quotes
- Unlimited users
- Custom integrations
- Dedicated onboarding
- SLA + account manager
All plans include onboarding, your branded PDF template, and Australian support. Prices in AUD, ex-GST.
- 01
Is QuoteMaker too expensive for a small builder?
The Starter plan costs $490 per month. If you quote 10 jobs a month and each quote currently takes 5 hours at $80 per hour, you are spending $4,000 a month on quoting admin. QuoteMaker reduces that to roughly $600, saving you about $2,900 per month after the subscription cost.
- 02
What if the AI gets things wrong?
You review and approve every quote before it is sent. QuoteMaker is a drafting tool, not an autopilot. The AI generates the first draft based on your site data and your rate card, then you review, adjust, and approve.
- 03
Do I need to record video on site?
No. Video is entirely optional. Many builders get excellent results with just photos and detailed written notes. You can also upload documents, emails, and any other supporting files.
- 04
Is my data secure?
All data is processed securely on IRAP-assessed Australian cloud infrastructure. We comply with the Australian Privacy Principles under the Privacy Act 1988 and are aligned with the Australian Government Guidance for AI Adoption.
- 05
How does QuoteMaker compare to other estimating tools?
Most construction estimating and job-management software is built for plan-based estimating from drawings. QuoteMaker is purpose-built for condition-based assessment quoting, where you inspect existing buildings and generate remediation scopes. Many builders run QuoteMaker alongside the tools they already use.
- 06
Can I switch plans later?
Yes. Upgrade or downgrade at any time from your account settings. Changes take effect on your next billing cycle. There are no penalties, no exit fees, and no minimum terms.
- 07
How accurate is the AI pricing?
The AI uses your rate card, not guesses. Every price comes from the rates you upload. If the AI cannot match an item, it flags it for your manual input. It learns your rate card and your language over your first 50 to 100 quotes, matching more automatically as it goes.
- 08
Can I use QuoteMaker for insurance work?
Yes. QuoteMaker generates scope of works with compliance references and detailed line items that insurers require. The risk analysis report is particularly valuable for insurance claims documentation.
- 09
Do you offer training?
Every plan includes onboarding support. Professional and Enterprise plans include dedicated training sessions. You can be quoting within a day of getting set up.
- 10
Can multiple people use the same account?
Professional plans include 5 user accounts. Enterprise plans have unlimited users. Each user can run quotes independently while sharing the same rate card and business rules.
Ready when you are
Your competitor quoted same-day. You’re still measuring.
Every week you wait costs another 20 hours of admin, four late-by-a-day quotes, and one job that went to the first responder.
Early accessFounding buildersNo lock-inQuoting in 24 hours
Built with Rodney at RJ Bird Building. Be one of our founding builders.